How to select the best HRMS software for your company?

 How to select the best HRMS software for your company? 

At the moment there are different technologies available for the HRMS software. You have thousands of options of HRMS software to choose from. So, how do you go about choosing a result that’s perfectly aligned with your business? 

Before opting for the best HRMS software for your company you can estimate some introductory factors which I've mentioned below-

 

 Knowing about your company's needs and requirements -

The first step in selecting HRMS Software for your company is easily understanding all requirements of your company and choosing the software which is matched your requirements. 

The rigidity of the software -

The rigidity of the given software should be checked concerning the system specifications and terms for hassle-evidence perpetration. 

Availability of different modules -

The availability of the different process modules should be reviewed to ensure that the purchase is worth fairly in terms of the functionality gained. 

The high-security system -

The security system of the software should be veritably evolving and should hold sufficient algorithmic complexity for dependable data operations and commands. 

The lower threat of database -

The operation of this software shouldn't include any external third-party establishments which may produce implicit pitfalls to the being database of the system. 

Top benefits of using HRMS software

HRMS programs reduce the amount of work required by the HR department, which saves money. It equates to your company not having to spend money on developing its human resources department. HRMS software allows you to keep your HR costs the same even if your staff quadruples.

Improved decision-making -  

Based on the analytical data offered by HRMS software solutions, businesses may make more informed recruitment, training, and budgetary decisions. By analyzing the collected data, you can see trends and make better judgments in the future. It has the potential to boost your company's productivity.

HRMS solutions facilitate intra-organizational communication by allowing for the easy storage and retrieval of contact information. Authorized staff can access most main HRMS software on the move. As a result, anyone who needs to be reached can be quickly located.

Information security -

Using an HRMS solution in your company can help you ensure that employee and payroll information is completely secure. You don't have to be concerned about losing important information or granting access to unauthorized individuals. For users, the majority of prominent HRMS programs have sophisticated security measures.

Access to information is simple – 

Get rid of the time-consuming spreadsheets and papers that are commonly used to store and retrieve data. All of your data may be easily stored and accessible at any time using your dependable HRMS software. It works as centralized information storage and retrieval system.

 I hope this article was helpful in understanding how to select the best HRMS software for your company. If you have any questions contact here or request a free demo for 14 days. 

 Three Key Challenges HR Professionals Face in a Changing World

3 key challenges HR professionals face in changing world

Take the Advantage

Business magnate and founder of Virgin Group, Sir Richard Branson, once said, “Business opportunities are like buses, there’s always another one coming.”

Indeed, this quote aptly illustrates today’s business environment. In a fast-paced and often cut-throat world, opportunities, like buses, tend to come and go. The question for businesses today is how can they can leverage the prevailing circumstances to take advantage of these opportunities. In order to capitalize on every occasion, and minimize opportunity costs, organizations have to be on their toes and be proactive.

The role of HR

In this fast-changing business world, HR’s prime objective remains the same, to be the backbone of the organization empowering its employees and business to grow. How should they continue in carrying out this objective considering the current business climate? Below are 3 key issues for HR Departments to look out for and resolve so as enable them to continue empowering their organizations to successfully grow.

The 3 Key Challenges

Challenge 1: Recruiting and Retaining Talent in the Gig Economy

The “Gig Economy” has been increasing in popularity in recent years. It is when workers choose to work contract and/or freelance work as opposed to traditional permanent jobs. A recent report by McKinsey found that knowledge-intensive industries and creative occupations are the largest and fastest-growing segments of the freelance economy. With workers nowadays tending to “job-hop” frequently, an issue of retaining the best talent has arisen.

Solution:

In order to retain gig employees, HR needs to develop a sense of loyalty in them towards the company. For instance, providing company benefits to them — such as covering a certain percentage of their medical fees incurred. By treating them as one of the company’s own, gig workers would feel a sense of loyalty toward the organization. As such, they are more likely to return at any given chance. According to MetLife, 43% of gig workers indicated that attractive benefits would lead them to seek a full-time position, while 29% said that they would be compelled to stay if attractive benefits were offered.

Benefit: 

Retaining talent will help companies to maintain and develop their dynamic capabilities to ensure that they remain firm in the face of adversity. Additionally, by retaining talent, companies will not be required to source additional workers, thereby saving on recruitment costs.

Challenge 2: Resolving Generational Differences

According to the Manpower Group, there are 4 different generations (Millennials 35%, Gen X 35%, Gen Z 24%, Boomer 6%) across the global workforce. This represents 4 different ways of thinking which could lead to clashes in ideology in the workplace.

Solution: 

To resolve generational differences, encouraging a culture of open communication is necessary. To do so, leaders and Human Resources personnel, should support one another and create an environment that allows their employees to freely express their feelings and points of view. All too often, employees keep to themselves whenever they feel aggrieved, building up feelings of anger and resentment. By encouraging open communication, workers will be empowered to get to know each other’s motivations and workings styles, thereby building a united workforce for greater efficiency.

Benefit: 

With open communication enabling a harmonious workplace to be established, generational differences can be set aside and colleagues will be empowered with greater experiences and flexibility to overcome diverse challenges.

Challenge 3: Ensuring Job Security in the Age of Automation

The rapid development of technology has resulted in many jobs being made redundant by automation. It is estimated that as much as 14% of the global workforce will be affected by this change, with 20 million manufacturing jobs estimated to be lost to robots by 2030. This slow change towards this projection has left many employees worried about job security and anxious about the future of their careers.

Solution: 

The good news is that not every job can be replaced by technology. Artificial Intelligence (AI) and robots lack the emotional capacity to deal with complex situations, as such, developing the capabilities of human workers are still necessary. By sending employees for various upskilling courses, strong returns on investment can be gained in the form of bridging skill gaps present in an organization while cultivating employee loyalty.

Benefit: 

By addressing the issue of automation, businesses will have a greater wealth of options available to overcome obstacles to ensure that they continue to strive and succeed.

In Essence

The above challenges may sound daunting, however, in rising to the challenge, as an HR Professional you can empower your workforce not only to be equipped for today’s challenges, but for the challenges of the future.

And if you need that extra boost to strengthen your HR department, why not try out QuickHR With great modules like our award-winning Leave management system, Applicant Tracking, and Payroll systems amongst many other multi-faceted modules, rest assured that even the most tedious of HR processes will be made easy.

Once again, we hope that you’ve enjoyed a good read. And remember, Think Now, Think Far, Think QuickHR.

• Get in touch with us at https://quickhr.co/ or request a Free Demo to find out more about our state-of-the-art HRMS solution!

How Automated Attendance Management System Can Simplify Traditional Time Tracking

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How Automated Attendance Management System Can Simplify Traditional Time Tracking

How Automated Attendance Management System Can Simplify Traditional Time Tracking

The new normal has caused significant workplace changes, leading to the advent of remote/hybrid working arrangements. In such situations, relying on manual attendance tracking systems will only make it harder for HR to ensure accurate time tracking and attendance reports as well as error-free and on-time payroll processing. 

To maintain smooth HR workflow amidst the workplace changes, organizations should consider using an automated management system that allows real-time tracking of employee working hours and time off – helping HR professionals to manage employees’ attendance in a streamlined manner.  

A holistic and reliable attendance management software like QuickHR helps companies improve HR teams’ productivity and boost employees’ morale. 

Here are some of the beneficial features of an automated attendance management system: 

1. Enhanced visibility across hybrid work schedules

If you use traditional clocking methods such as punch time cards or paper-based/Excel timesheets, it’s quite impossible to keep track of the real-time location as well as the clock in and out times of remote workers. 

Fortunately, attendance management software is built with GPS functionality that helps ensure accurate updates on the employees’ whereabouts during their shift. You can also see the exact location where they’re logging in from. These records can help you make sure that the employees are fulfilling their responsibilities at work. 

2.  Helps in planning for a relief staff and advanced scheduling 

Unlike manual time tracking, an automated attendance management system can help ensure that employees will always be updated about the last-minute changes to their work schedule. This helps HR to prevent the risk of work interruptions that may lead to bigger conflicts.

With attendance management software, HR can instantly monitor and update multiple work schedules in real-time. This way, HR teams can easily determine if there’s a shortfall and plan for a relief staff, especially when managing a limited workforce with changing shifts.  

3. Ensure fair and rational employee performance appraisal

 

Daily attendance is one of the most critical factors to consider when assessing employee performance. By using accurate and real-time attendance tracking, it’ll be easier for HR managers to identify if there’s a decline in an employee’s productivity. If you notice any inconsistency, you can attribute it to their attendance reports and use it to hold them accountable for their recent appraisal. 

Employees’ clock-in and clock-out times and patterns of absence can be tracked by automated attendance software. This way, HR managers won’t have to alternate between separate records or excel sheets to keep track of every employee’s attendance.  

4. Prevent attendance fraud and time theft 

Many employers aren’t aware of the fact that employees can easily fake their attendance records by asking their co-worker to fill out the attendance sheet or punch in their time cards for them. 

With the advanced biometric system built within an attendance management software, it’s impossible for employees to execute a false attendance because it’s impossible to fake someone’s facial pattern or fingerprint.  

5. Deliver precise and timely payroll processing 

The payroll generation involves the employee’s overtime, paid time off, half-day, leaves, etc. Therefore, accurate attendance records are crucial to calculate the exact compensation for every employee. Due to the high volume of tasks in manual time-tracking systems, there’s a higher risk of human errors that may cause costly consequences while processing payroll.  

On the other hand, attendance management software helps in delivering error-free pay runs by integrating the payroll system with attendance tracking and making all employee records visible and accessible on one platform. This way, it’ll be easier for HR managers to ensure proper and on-time payroll processing. 

6. Ensure regulatory compliance

With the continual changes in employment regulations, it can be tough to maintain legal compliance. Through an automated attendance system, HR can easily ensure regulatory compliance. This includes the regulations regarding the employees’ overtime pay, vacation leave, and time off. 

To avoid compliance issues, it's important to streamline your attendance system through automation. Attendance management software allows HR to easily apply the changes in company policies according to government regulations. 

With QuickHR’s all-around attendance management software, HR professionals can: 

• Create instant adjustments to employees’ work schedules 

• Ensure accurate calculation of hourly pay, overtime pay, public holiday rates, and more  
• Review monetary incentives and penalties before translation to payroll 
• Guarantee real-time tracking through Google geolocation technology 
• Clock in and out from mobile devices by fingerprint scanning or facial recognition 

For example, if the employee is a construction worker, he can clock in and out using QuickHR’s mobile app and HR can automatically track his location from where he’s clocking in and verify if he’s at the actual site and on time he’s assigned to. 

Most importantly, our holistic attendance management software auto-syncs with your payroll system to ensure accurate and on-time payroll processes. 

Discover how QuickHR can help you streamline your attendance management processes -- Book a free demo today!  

    

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