Human Resources Information System: What is HRIS?

 

What is HRIS?

A Human Resource Information System(HRIS) is an information system that stores, manages, and processes detailed employee information. Additionally, it records and integrates human resource policies and procedures.

HRIS also provides a centralized platform for processing various personnel transactions such as payroll processing, benefits management, travel authorizations, and leave management.

It is used by organizations to manage the entire employment life cycle — from recruitment to retirement of employees. This includes managing employee data such as payroll, performance reviews, benefits administration, employee self-service portal, etc.

Some of the key functions of an HRIS are:

- To provide a structured way of storing employee information like personal details, education, skills, etc.

- To manage employee records including their employment history, any disciplinary action taken against them, and their contact details.

- To manage all the company’s employees in one place, thus saving time and money.

- To provide employees with an easy way to access their own records at any time from anywhere in the world using any device that has internet connectivity.

Why do you need an HRIS?

The biggest advantage of having an HRIS solution is that it helps you keep track of all your employees’ records in one place. It also allows you to have complete transparency over your workforce.

• Recruitment process: You can use an automated system that reduces the time spent on managing recruitment processes like posting job vacancy announcements, scheduling interviews, etc. This will help you save money and improve efficiency as compared to manual methods used by most organizations today.

Learn more about the applicant tracking system

• Employee Data Management: The system stores all information related to employees like their contact details, personal information like address, etc., as well as their professional qualifications and skills that can be used for recruitment purposes.

Learn more about employee database software

• Payroll Management: The system manages all salary payments made to employees and it also generates reports on timesheets which are submitted by the employees on a weekly basis. It maintains all records of employment history like promotions or demotions etc. so that they can be referred when needed.

Learn more about payroll management software

• Time Management: This feature helps you manage holidays taken by your employees along with sick leaves taken by them using this feature you can easily generate reports on absenteeism among other things as well.

Learn more about the timesheet management system

What are the benefits of using HRIS Software?

The benefits of using an HRIS software are many, but some of the most important ones include:

Better employee performance:

An HRIS software will help you to see what your employees are doing on a day-to-day basis. This can help you to identify the good workers from the bad ones, and it can also give you insight into how well people are performing their tasks. You can also use this information to see whether or not there are any areas where employees need more training or assistance.

Improved efficiency:

If your business uses multiple locations, an HRIS system will allow you to manage them all with one central database. This means that you won’t have to send emails back and forth between different offices — everything can be done through one central location!

Easier transfers from one office location to another:

If someone leaves one office and goes to another one (or if someone moves from one department to another), having an HRIS system in place will make transferring information much easier than it would otherwise be!

Faster hiring processes:

When it comes time for your business to hire new employees, having an HRIS system in place will make things run smoothly for both applicants and employers alike!

Automated payroll processing:

Automated payroll processing, will save you time when it comes time to pay your employees their wages because it reduces the number of steps needed for this process.

What HRIS features should you look for?

The first thing to understand when looking for an HRIS is that not all systems are created equal. The features available will vary from vendor to vendor and from package to package. As a result, there is no one size fits all approach to selecting an HRIS system.

Before you begin the process of evaluating HRIS systems, it’s important to have an idea of what you’re looking for and what your business needs are.

For example, if you need a system that can manage your employee benefits, then this will be a requirement of any system you consider. It’s also worth noting that if there isn’t a feature that exists today, you may be able to have it added later on through customization or integration with another application.

Once you’ve identified what features are most important to your business, it makes sense to start looking at vendors who offer those capabilities within their software products.

For example, if employee leave management is important but payroll is not then this could eliminate some vendors from your list right away.

Check the software's functionality first:

Before buying any software, make sure that it has all the necessary functionalities that you need to run your business efficiently. Make sure that this software provides all the necessary functionalities like employee management, payroll management, claims management, etc.,

What kind of reports does it generate? A good HRIS software should be able to generate reports about various aspects of human resource management such as attendance reports, payroll records, etc.,

A good HRIS software should allow easy integration with other systems.

How to implement an HRIS system?

The implementation of the HRIS system is the most important part of the process. This is when you will know how effective your new software will be in supporting your business goals.

There are several ways to implement an HRIS system, but the best way to ensure success is by following these steps:

Select a platform that aligns with your organization’s needs. You want to choose a platform that aligns with your business goals and allows you to easily customize it based on those goals. In addition, be sure to choose a platform that has been tried and tested over time to continue to meet those needs in the future.

Create a high-level business plan. Create an outline of what you want out of your HRIS system, including identifying which features are necessary or desired for each department and how they would use them. Make sure that all departments can see this document so they understand what’s expected from them and from their fellow departments.

Set up testing groups within your organization. The testing groups should include members from each department who can test out different aspects of the HRIS system before it goes live for everyone else in the company. This gives them time to do some training on using it before everyone else starts using it.

Are you looking for the best and leading HR software in Singapore.

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Takeaway: This blog post helped you understand what HRIS is, its benefits, and what you should consider when choosing an HRIS system.

PSG Grants Singapore

Source: https://quickhr.co/